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The PS Files - December


Product Sales

Fall Sale Congratulations! 

Congratulations to the 151 girls who earned the personalized MyPatchCreation cat patch! These girls had $175 combined online nut and magazine sales and 25 girls earned the personalized t-shirt for having $325 in combined online sales. Way to go!

Congratulations too to all of the girls who participated in this year’s Fall Product Program. 1,638 girls held successful sales and unleashed the hero inside by earning great proceeds for their troops. That’s awesome!!!

The Fall Product evaluations are online now. Please take a few minutes and let us know how things went this year!

Cookie Training Webinar

Weren't able to make it to Cookie Training, want to double check your notes, or just want to hear the voices of our Product Sales Team again? Check out the webinar recording here

Smart Cookie Action Required

As we prepare to send out registration emails to you, our troop volunteers (and girls, later in January), please note that email providers have varying rules for accepting 'no reply' email which can affect the success rate of email delivery from Smart Cookies. Here are steps that you can do proactively to assure successful email delivery of Smart Cookies communications. 

Currently, the following email providers are not consistently delivering Smart Cookies email -@hotmail.com; @live.com; @msn.com. Adding "noreply@abcsmartcookies.com to your approved contact list is the first step. Please see this example for adding 'noreply@abcsmartcookies.com to an msn account. 

 

2018 Cookie Sale: Plan Ahead! 

Have your troop’s best Cookie Sale ever by planning ahead. This is what your troop should be looking at right now if you haven’t already.

Goal Setting

Having girls set individual and troop goals, and sharing them with your families is essential for a successful Cookie Sale and Girl Scout year. We’ve created a great tool to help with the planning. The Troop Goal Setting Budget worksheet is just the thing to help. Form 4715 has easy instructions walk you through the form. Just enter the numbers requested and you are on your way. An example is provided in a separate tab. 

Once you’ve figured out the troop goals, have a troop and family cookie meeting to share goals and talk about Cookie Sale expectations and deadlines. Be sure to have families take part in planning the troop’s Initial Order. 

Hold your Family Meeting

Once your troop has set their goals and made some plans, it’s time to let the families know what the girls have in mind and how they can help make those plans a reality.

Cookie time is stressful for troops and families – we have discovered that the troops who share information freely – and allow others to share in the responsibilities – are happier in April when the program is over. Building the bond of trust and respect between troop families may strengthen the troop’s bonds and ease tensions. Letting someone assist with cookies may not always be easy – it’s hard to let go of the control – and yet it is good to let others know how much effort is involved.

Be sure to highlight the 5 Skills girls develop and enhance through participation in product sales programs. Goal setting, money management, people skills, business ethics, and decision making – all put into action in your troop’s setting their goals for the activities you will do, the badges, or Journey’s the girls will earn this year, and the programs the girls want to attend, or which camp they are planning to visit in the summer. If you need a little assistance with this sign up for a Cookie Rally or girls in grades 6-12 sign up for Cookie CEO – we have some great activities to bring to life the cookie program for your group.

Initial Order

The initial order is the troop’s starting inventory and what you know your troop is able to sell. Orders will be entered as packages, but you will receive full cases on the initial order. The system will automatically round the packages up to the next full case. The deadline to enter your Initial Order is due January 5, 2018 by 10:00pm. 

Not sure how many to order?  Use the Initial Order Estimate at www.girlscoutslp.org to help calculate the amounts for your troop. Cookie booths will begin on Cookie Go Day, February 3, 2018 at the very beginning of the sale, so take that into consideration when placing your initial order. Be conservative with your initial order and order what you need for the first two weeks of the sale.  Remember, you can always order additional cookies by placing planned orders throughout the sale. The initial order will be ready for pick-up January 29 – February 2, just in time to begin the sale. 

Troop Cookie Managers – watch for your edition of the PS Files (product sales) – your timely news information for product sales. We wish your troop happy planning for the best Cookie Sale ever!

Collaborating With Other Organizations

During the holidays we often get questions about whether or not Girl Scouts can collaborate with other organizations such as the Salvation Army, churches, etc.  Please remember, from the Troop Finance and Money Earning Policies and Procedures: Money Earning Policy 3: Troops may not raise, solicit, or handle money for other individuals or organizations. Participation of Girl Scouts with an appropriate service organization should be limited to service projects.

When collaborating with any other organization, keep these additional guidelines in mind:

  • Avoiding fundraising for other organizations: Girl Scouts are not allowed, when identifying ourselves as Girl Scouts (such as wearing a uniform, a sash or vest, official pins, and so on), to solicit money on behalf of another organization. This includes participating in a walkathon or telethon, or bell-ringing while in uniform. You and your group can, however, support another organization through take-action projects or by making a donation from your group’s account. And Girl Scouts as individuals are able to participate in whatever events they choose, so long as they’re not wearing anything that officially identifies them as “Girl Scouts.”
  • Steering clear of political fundraisers: When in an official Girl Scout capacity or in any way identifying yourselves as Girl Scouts, your group may not participate (directly or indirectly) in any political campaign or work on behalf of or in opposition to a candidate for public office. Letter-writing campaigns are not allowed, nor are participating in a political rally, circulating a petition, or carrying a political banner.
  • Being respectful when collaborating with religious organizations: Girl Scout groups must respect the opinions and practices of religious partners, but no girl should be required to take part in any religious observance or practice of the sponsoring group.
  • Avoiding selling or endorsing commercial products: “Commercial products” is any product sold at retail. Since 1939, girls and volunteers have not been allowed to endorse, provide a testimonial for, or sell such products.

If you have additional questions regarding collaborating with other organizations, please contact your Product Sales and Finance Specialist.

 

Cupboard Assistants

Short Term Help at our Girl Scout Cookie Cupboard in Duluth, MN.

Dates: February 1 – March 16 (6 weeks)

Hours: up to 35 hours per week

  • Wednesday – Friday 8:30am-5:30pm
  • Saturdays 9:00am-12:00pm

Pay: $10.00/hour

Description: 

  • Lifting and moving of product up to 60 pounds repeatedly
  • Complete necessary cupboard paperwork
  • Ability to work on a computer and phone
  • Register as a Girl Scout member and complete background check

 

Short Term Help at our Girl Scout Cookie Cupboard in Waite Park, MN.

Dates: February 1 – March 16 (6 weeks)

Hours: up to 35 hours per week

  • Tuesday – Friday 8:30am-5:30pm 
  • Saturdays 9:00am-12:00pm 

Pay: $10.00/hour

Description:

  • Lifting and moving of product up to 60 pounds repeatedly
  • Complete necessary cupboard paperwork
  • Ability to work on a computer and phone
  • Register as a Girl Scout member and complete background check